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Executive Assistant

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​What is an Executive Assistant?

An Executive Assistant – often abbreviated to EA – provides key administrative and business support to one or more Director, CEO and other senior management figures in a business.

In many ways, Executive Assistant jobs are similar to Personal Assistant (PA) roles, with crossover areas including taking telephone calls, drafting correspondence, organising meetings, booking travel and diary management.

EA roles often include greater variance of duties from overseeing budgets, standing in for their bosses during meetings and project management. Nonetheless, the level of responsibility held will very much differ from role to role, depending on the organisation type, company model and professional preference.

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  • What does an Executive Assistant do?

    The remit of an Executive Assistant can be incredibly broad, and due to the busy and demanding lives of their bosses, those inEA jobswill find that their list of tasks and priorities shift on a near-daily basis. However, as a guide, the key responsibilities of an Executive Assistant usually include:

    • Extensive calendar and diary management
    • Answering and directing telephone calls
    • Managing your boss’ email inbox and sending responses
    • Coordinating schedules, meetings and appointments
    • Arranging travel and booking accommodation
    • Providing general administrative support
    • Preparing memos, letters, invoices, statements and other documents
    • Liaising with clients, colleagues and other EAs
    • Greeting visitors and clients
    • Management and oversight of business projects
    • Attending meetings with your boss and recording minutes
    • Taking meetings and reporting back with actions
    • Involvement with interviewing, hiring and training staff
    • Maintaining and monitoring budgets and expenses
    • Arranging dinners, social events and public appearances
    • Producing timelines and reviews of projects
    • Researching new business ventures or projects